How to Safely Use Video Conference Software

Anthea Business Development

The COVID-19 pandemic has led many organizations to rely on video conferencing technology to conduct meetings and stay connected. However, the increased use of video conferencing technology also means increased cyber risks. For example, cyberattackers who gain access to a conference room can:

  • Listen in and gather confidential information to sell or exploit.
  • Disrupt the meeting with inappropriate materials.
  • Trick participants into clicking malicious links in the chat.

The risk is even greater for organizations with employees working from home. As such, it’s important for organizations to take precautions. Consider the following tips for keeping your organization and employees safe while using video conferencing software:

  • Require passwords—Secure meetings with passwords to protect against uninvited guests and keep information about the meeting secure. Require employees to log in before they join a meeting, especially for meetings where confidential information is being shared.
  • Verify attendees—Double-check your attendees list before sending a meeting invitation, and review the list during the call.
  • Be careful with meeting links—Share meeting links only with authorized personnel. Always make a new link for each meeting to discourage attackers from exploiting a reused link. Additionally, encourage employees to check the validity of incoming meeting links before clicking on them.
  • Update software—Enable automatic updates on video conferencing software to ensure it is patched with the latest security updates. Turn on built-in security features that might be turned off by default.
  • Educate staff—Keep employees updated on what the latest scams are, how to identify them and what they should do if they identify one.

As technology in the workplace increases, so does the need for good cybersecurity. Contact us today to learn how cyber insurance can protect you.